High Stakes Procurement | Procurement Transformation | Procurement Systems | Contract Management

Public sector procurement presents unique challenges. Not only is there the constant pressure to buy better and smarter in a high risk, high stakes environment but the function is often burdened with compliance requirements and red tape .

This can be further compounded when suppliers fail to deliver the expected performance or worse end up in dysfunctional contract relationships.

Our deep expertise gained in public sector procurement over the last 20 years makes us highly effective at assessing the situation, problems and needs of your contracts, procurement functions, processes and teams.

You'll have access to the best possible advice and support, transferred to your team and underpinned by a customised methodology that ensures genuine long-lasting practical results.

Client Stories

Resources

Is your organisation or procurement team facing the following challenges?

  • Tasked with buying complex services we don't have any expertise in
  • Forced to procure within unreasonable timeframes
  • The stakes are high and we don't feel our team has the expertise to get this right
  • Our procurement processes are just too complicated, time consuming, prone to errors
  • We don't have time to proactively fix the problems and are constantly expected to do more with less
  • My team members lack the strong procurement capabilities required now and into the future
  • Our contracts and suppliers continually under-perform and give my team headaches
  • Procurement data is too poor for meaningful spend analysis
  • Our procurement systems are not fit for purpose for the public sector

We help Government agencies and their teams:

  • Gain confidence and access deep expertise to tackle high stakes procurement in any category
  • Deliver projects with less risk and in less time by streamlining systems and processes
  • Competently handle the most complex of projects thrown at them
  • Elevate the standing of the role of procurement within the organisation
  • Implement better practice procurement, contract and performance frameworks
  • Fix existing dysfunctional contracts and relationships with suppliers
  • Improve existing procurement systems 
  • Guide teams when selecting and implementing new procurement systems so they work in the public sector

We do this by:

  • Adding our team of industry leading experts to your project team for rapid up-skilling of procurement capability
  • Diagnosing problems with your contracts, systems, process and capabilities and implementing better practice
  • Streamlining existing processes, policies and templates
  • Using artificial intelligence to categorise spend and use our experience to predict where savings are possible
  • Managing individual or ongoing high stakes procurement projects on your behalf 
  • Train and coach your team and transferring knowledge across the whole contract life-cycle
  • Providing end to end change management support for procurement systems

Our Consulting Services

High Stakes Procurement

In high visibility, high pressure environments teams can sometimes focus on self-preservation and firefighting rather than ensuring that negotiated benefits materialise and risk exposure is minimised.

You can:

  • Rely on the rigour behind our tried and tested procurement process for a smooth-running and compliant procurement experience
  • Implement Grosvenor’s best practice contract and performance management frameworks
  • Outsource all or part of your procurement process to us

Procurement Transformation

Transforming the way procurement is done often receives internal resistance particularly if to date it has been ineffectual or an impediment to getting things done.

Our team will:

  • Assess the procurement capabilities of people, systems and processes. Diagnose exactly where the pain is, what is causing it and then implement the changes with you
  • Give you the time to focus on the important not only the urgent through improved planning and better category management
  • Use our artificial intelligence spend analysis tool SPAT to categorise your spend, even if all you have is low quality data
  • Show you where you can make savings and reduce risk
  • Streamline procurement policies, processes, guidelines and templates 
  • Coaching and tailored training across the whole contract life-cycle

Procurement Systems

Chances are your function can be significantly improved through better procurement systems. We offer truly independent and system agnostic advice on how you get more of existing systems and how to drive customer adoption of new systems.

Our offer:

  • Clearly identify why your existing systems do not deliver the benefits and efficiencies they should. Then we help you implement the fixes
  • Use artificial intelligence to rapidly understand your spend even if the underlying data is poor
  • Assess your readiness for the implementation of a new procurement system and develop the business case
  • Support the change management that is required for any successful eProcurement system

Contract and Supplier Management

More often than not service providers disappoint. Managers end up spending most of their time putting out fires and dealing with poor performance rather than making strategic decisions. 

We help you:

  • Introduce a contract management and supplier relationship management framework to drive the required behaviour from your suppliers
  • Determine if your contracts are on track and where they are under-performing and get them up to scratch through our contract health checks
  • Fix a dysfunctional contract or relationship

Insights

2020, the year procurement became important

2020 was a year of struggle. It was also a year in which procurement was able to shine. Read on to see how procurement functions across Australia quickly adapted and shifted their focus from cost reduction to supply risk mitigation and back to cost reduction.

Choosing a suitable eProcurement system: What others had to learn the hard way

Unfortunately not all procurement teams get to enjoy full benefits from their technology solutions. Why is that? Learn how to avoid missing out these crucial benefits.

How the public sector shapes up. Why Procurement could not be further away from what is expected of them!

Findings from our industry study, 'What Finanance can (and should) expect of Procurement'; we found that not a single respondent from the public sector said cost was one of the most important area of focus. It wasn’t just cost that public sector procurement teams did not consider to be an important area of focus; again, not a single respondent said that risk reduction was an important area of focus, too.

Category management: Why bother?

Does category management deliver benefits beyond just doing good procurement practice? Does it involve new techniques or practices? Or worse, is it just a fad word to make procurement practitioners or management consultants sound cutting edge?

Where to Start?
THE SITUATION ANALYSIS

Following initial discussions, the Situation Analysis is how we start most engagements.

The Situation Analysis workshop, which typically runs for 3 hours, commences with an educational session on cutting edge procurement practices that drive real savings and marked supplier performance improvements. We’ll also discuss in broad terms projects we’ve undertaken with organisations similar to yours and how we have helped them achieve their goals.

We will then perform a three step diagnosis:

Diagnostic 1: Understand your customers

  1. What are the business objectives outlined in your organisations business plan?
  2. How can procurement deliver against each business objective?

Diagnostic 2: Understand your spend

  1. Based on your general ledger data we will run high level spend analysis to understand who you are spending money with, how much, when and on what.
  2. We will then identify where your biggest savings opportunities are.

Diagnostic 3: Understand current capabilities and maturity

  1. We will ask a series of questions from our better practice comparator to understand the capability of your procurement team, systems and processes.
  2. We then identify how your function can deliver against the opportunities identified during the Situation Analysis.

On completion, we will provide you with a high-level 3-4-page Situation Analysis (we all love brevity) that aligns procurement’s strategic direction with your overall business strategy. It will outline the short and long-term steps you need to take to ensure your procurement function is best practice and the right fit for your organisation now and into the future.

The only provisos for this workshop are:

  • All attendees read the ‘Procurement Manifesto’
  • Your CFO, COO and CPO are present.
  • Our travel costs are covered if applicable

If you’d like more information or would like to undertake a Situation Analysis complete the form and we’ll be in contact shortly.